More information on IT services
All Aalto services are accessible with your Aalto login and password.
If you have any problems with the IT services, for example with the computers at the university or with printing, you can look for a solution at https://it.aalto.fi/ or contact the IT services by email at firstname.lastname@example.org.
The password has to be changed every 180 days (you will be reminded by email). Changing the password can be done in different ways:
- If you have a password and remember it
- In the Webmail(http://mail.aalto.fi/)
- Over an SSH connection (kosh.aalto.fi) with the command passwd
- On the login screen of a Windows PC at the university
- Through the terminal of a Linux PC at the university with the command passwd
- Online https://password.aalto.fi/, login with online banking credentials
- If you login for the first time or have forgotten your password
- Online https://password.aalto.fi/, login with online banking credentials
The password has to contain at least one upper-case letter, one lower-case letter and one number or special character. You should avoid using commas and special letters, as they prevent you from using some functionalities (printing, WinSCP).
You can find all the information available about your studies and the university from Into. Course-specific information can be found on MyCourses and WebOodi, which will be handled in points 2 and 3.
From the Into homepage, you can access your programme’s Into page and also find guidelines and information about studying. Your programme’s Into page contains instructions connected to completing your degree. Because the amount of information is large and it is occasionally difficult to find the right page, it can be a good idea to Google with, for example, the search words Into and Aalto
The study guide is available from the following address:
The study guide is the main tool for planning your studies, but the best way to get started is to search for the recommended study timetable of your major subject for Period I. Model study timetables can be found on Into:
Bachelor's programmes --> Aalto Bachelor's Programme in Science and Technology --> Curriculum 2018-2020
When planning your study timetable, note that not all the study events are necessarily marked in the recommended study timetable (for some courses, only lectures might be marked, while exercise groups are entirely missing) or several options might appear (for example, all the exercise groups might be visible, although each student selects only one of these). When you have chosen suitable exercise groups and so forth, you might find that your study timetable contains lots of ‘empty space’, but it is important to recognize that independent study at the University is very time consuming.
The academic year is divided into five periods, of which I and II are in the autumn semester and III-V are in the spring semester. Some courses last for just one period, while others span several periods.
Abbreviations for study events are commonly used in the recommended timetable and in WebOoodi:
- L, lecture
- H, exercise
- T, exam
- P, project-work
You register for courses, exercise groups and exams on WebOodi. You can also follow your study progress and order a study transcript, which you may need, for example, as an attachment to a job application.
Log in to Oodi via the link on the front page. Logging in to Oodi, as with other Aalto web services, and also the university computers, requires an Aalto username and password.
Check your own personal information. Ensure that your address and other contact information are correct. By default, Oodi uses your Aalto email address; therefore, all information sent by your school will be directed there. Consequently, it is worth either using your Aalto email address or redirecting emails that arrive there to the address that is in active use. More on this in Point 4.
University study means that emails are an important channel of information. Even if you have not regularly used emails before, you will need them a lot in the future.
Search Oodi for a course included in the recommended study timetable for Period I. Read the course description and enrol on the course.
Exams and how to register for them
By enrolling on a course, you simultaneously register for possible midterms and the course’s first proper exam (In Oodi, KT and Course Exam refer to this). Retakes are different events in Oodi. If you wish to participate in a retake or complete a course simply by sitting an exam, you must register for the exam separately.
Generally, you must arrive at an exam no more than 30 min late (and you can leave 35 min after the exam has begun).
By clicking on the room code for a study event (e.g. a lecture or exercise group) (e.g. R001/A), you receive a more detailed description of the room and see where the space in question is located. Help in deciphering room codes can be found from the following address: http://www.aalto.fi/fi/about/campuses/campus_maps/#otaniemi. The first character in the room code is the building number (e.g. R001) and then the number or letter by which the room can be found from that building.
Each course has its own MyCourses page, which provides all the required information related to completing the course: course content, study material, course outcomes and contact information for course staff. When you have a question connected to a course, you will most likely find the answer on MyCourses.
Sign in to MyCourses. You can now check the courses on which you have just enrolled from ‘my own courses’. Using the search, you can also find the course page of any other course. You can search by course code, course name or a part thereof. It is recommended that you always use MyCourses while signed in, so that you can see all the content. Some content is visible to users who have not signed in, while some is only available to those who have signed in, and other content is only visible to students (i.e. those who have enrolled on the course through WebOodi).
All the courses that you enrol on through WebOodi are automatically transferred to ‘my own courses’ and to the system’s homepage.
Even if you have not actively used emails before, due to your studies they will become an important channel of information. Emails from your school are sent to your Aalto address (e.g. invitations to events organized by your academic adviser, newsletters, etc.). If you already have an email address that you actively use, you can redirect Aalto emails to that address and vice versa. The most important thing is that both the university and guilds can contact you by email. Include reading emails in your everyday routine!
You can read emails in your browser with the Outlook Web App (OWA) at the following address: https://mail.aalto.fi. Sign in.
Your profile is visible the top right corner. By clicking on it, you can check your email address (usually in the form email@example.com, but the situation might be different with common names). In the top left corner of the front page, you can find the link ‘people’. When needed, you can use this to search for the email address of any member of Aalto.
Although you can read your emails in the browser of any computer, it is usually more pleasant to use an email program on, for example, your home PC or a PC in one of Aalto’s IT classrooms. It is easy to manage folders and messages with an email program, and you can also see the emails that you have earlier sent and received without the need for an internet connection. With Aalto emails, the preferred choice is Outlook.
If you want to read emails on your phone, install it on your phone’s email program using the Exchange account.
If you wish, you can also redirect emails from your Aalto address to another address. Instructions (in Finnish) can be found at the following address: https://it.aalto.fi/instructions/redirecting-emails-outside-aalto-university-students-only
If you already actively use another email address, and you do not particularly want to use your Aalto address, it is important to redirect your emails so that the university’s messages reach you.
The campus area has three WLANs, aalto open (open, traffic is unencrypted!), aalto and eduroam. Of these, aalto and eduroam are closed and encrypted and thus recommended. Instructions for using eduroam can be found at https://it.aalto.fi/instructions/installation-instructions-eduroam
Aalto students have the opportunity to install certain paid programs for free on their own computers. Programs that can be downloaded onto your home PC can be found at https://download.aalto.fi/index-en.html
Aalto offers students 10 GB of backed-up disk space. This disk space is visible on all the university’s computers, irrespective of the operating system, and also on the server. Consequently, there is no need to transfer files between different computers. The disk space is intended for storage of study-related files, and IT services is responsible for making back-up copies.
Files saved on the university disk space can also be accessed from your own device via remote access. Instructions can be found here (in Finnish).
However, the back-up copy is no help if, for instance, you accidentally remove a file yourself.
If this occurs, you can nevertheless retrieve the removed file from snapshot files: in Windows, z-drive – properties – previous versions. In Linux, cd .snapshot
Aalto uses Secure printing, which allows you to print both from university computers and, for example, from your own laptop. Printing is quicker if you register your travel or student ID card with the printing service. Your ISO student tutor will later provide more detailed instructions on printing.
Information on printing can also be found at https://inside.aalto.fi/display/PublishingServices/SecurePrint+and+PrintingPoints
NoteOnly print study-related material, and even then in moderation. You should choose the electronic alternative where possible: printed material is seldom needed. Do not use the printer as a photocopier!
https://wiki.aalto.fi You can create wiki spaces, for example, to facilitate group work
The university offers students website space. The format of personal URLs is http://users.aalto.fi/aaltousername, and more information on the service can be found on the homepage http://users.aalto.fi. The website space is personal and cannot be offered to third parties; i.e. it cannot be used, for example, for an association’s website. In addition, the distribution of explicitly political or religious material on the website space is forbidden.