Topic outline

  • Final Deliverables

    FINAL PRESENTATION (DUE 21.05 at 1pm) 


    Find the Final Show detailed agenda and roles here.


    The     Final Show will run similarly to the Mid-Term Presentation, parallel Zoom sessions (3 groups per session). In each session, each group will have 15 min. to present + 10 min. Q&A with project partners. The sessions will be recorded so that each student can watch them later on and give peer feedback. 

    After the presentation day, we will add a 'Peer feedback' activity on My Courses for each student to comment on at least 1 group's presentations. 

    Zoom Checklist:
    • Steady internet connection (if possible ethernet connection even better!)
    • Log in with Aalto email
    • Log in using App
    • Check audio, and camera are working
    • Use headphones
    • Laptop charging
    • Be in a place you are comfortable and with good lighting
    • Familiarise again with the Final Show Plan and when your turn is expected
    • Arrange your screen(s); you may need things in print!
    • Host 1 + Tutor: Panel view “side-by-side” ready to record!
    • Host 1 Messages ready to copy paste
    • Host 2 Slide deck in Full screen mode ready
    • Video player: Audio is ticked in the Zoom Window
    • Video player: Q&A slide on presentation slide deck ready to share
    • Spotlighters: Ready to mute people during presentation and Q&A
    • Q&A Students are organised to answer stakeholder's questions

    Guide to contents

    • The purpose of the Final presentation is to share your final proposal to your project partners and a larger audience, not familiar with our work. 
    • Make a presentation (15min. long maximum) communicating your findings and intervention 
    • BRIEF You do *not* need to present the original brief. Remember that there will be a Supergroup brief presenter. Present, instead, your interpretation; what's the angle you've chosen to approach this challenge? 
    • PROCESS DESCRIPTION (briefly) of your process, be precise about the methods you have used in your research and sample of your data. What data/materials is your analysis based on? What methods did you choose? Who did you talk to? Why? 
    • IDENTIFIED PROBLEM AREA(S) What problems have you identified and opportunities? Use yoru research documentation to show human stories that evoke empathy. Use your own visualisations such as System map as a didactic way to show conflicts, perspectives, leverage points… 
    • PROPOSAL This is perhaps the bulk of your presentation! Where do you suggest to intervene in relation to your identified problems? What needs to change? Show visualisations of your design intervention that illustrate how this would be solved as a concrete example of what and how it would be achieved. 

    Presentation tips:

    • Create a narrative and structure for your slides. It will help organise your thoughts and bring the audience along
    • Divide the time among the different contents as you think appropriate
    • Create a script and rehearse
    • When recording using headphones
    • Do not rush and speak clearly and at the right pace, e.g. text-heavy script can be hard to follow by the audience
    • Consider who should speak when and about what
    • Consider aspects of storytelling and visualization – showing real human stories, for example, help to crystallise the analysis and build empathy with stakeholders
    • Use self-explatanory titles/labbles on slides, visualisations, graphs, model or diagrams, it will help understand the value of tools and methods presented 
    • Visuals can 'speak for themselves' to reinforce and make your verbal presentation more accessible! Use quotes and photos, affinity diagrams, systems maps/models, rich pictures. 
    • BE MINDFUL OF ANONYMITY AND CONFIDENCIALITY, only show visuals and data that you have explicit consent for. Always add a reference on your research quotes, e.g. Finn living in US for four years, 25 years old. 
    Slides
    Final slides as PDF - include copyright notice on each slide
    • Name your file as in "DfG Slides-Project_Group_1A"
    • Upload to the Assignments folder

    Pre-recorderd video 

    Voice-over slideshow presentation: 

    Tips for the video:
    – Prepare a script for the narrator, time it and rehearse it
    – Using subtle animations such as build ups, zooming in can help to pace the story (without being obnoxious)
    – When recording the voice-over make sure there is no background noise
    – Rehearse the coordination between moving slides and recording the voice-over, beware of the sound of changing slides by keyboard or mouse click. 
    – Speak slowly and clearly
    – Choose the tone of the narrator (it is good to create excitement, modulate voice and create empathy)
    – Consider having some text . e.g. titles for the scenes, actor role titles, or using subtitles,... 
    • 15 min. pre-recorderd video presentation
    • Include 2-sec copyright notice at the end of your video (see above).
    • Name your file as in "DfG Slides-Project_Group_1A"
    • Upload to the Assignments folder by 21.05 at 1pm
    • Presentation should show your slides and one or more speakers (please show whole group once at least either as a still picture on the slides or in zoom windows). Do not include special effects or special video techniques (these will not improve your grade), focus on clarity and content. 
    • Do not include copyright notice in the presentation-version of your slides ; include the copyright notice so it is visible for for 2-seconds at the very end of your video.
    • 1 of your slides should include: title of your proposal, your names and a memorable graphic/color and phrase/question that can aid discussion in the audience Q&A (do not include the copyright notice on this slide, it would be distracting.).
    • Link here to presentation tips Some of these are still valid for your pre-recording preparations
    • Remember that your presentation will be watched on small screens (not a big projector, make the visuals very legible, use pauses and repetitions in your spoken presentation.
    • Remember that it will be viewed on Zoom, so it should not be a huge file and it should be a common video format. 


    FINAL REPORT (DUE 07.06 at 17h) 


    Guide to contents

    • For reference, you can find examples of Final Reports from previous DfG courses at the DfG website.
    • Final Report is a project documentation, including a summary of your activities and findings from the whole course, and critical reflections (see below). 
    • Describe what you did, f.ex. number and types of interviews, observations, workshops, secondary/desktop research, analyses, etc. You are welcome to include interview protocols, transcripts, lists of sources, etc. in an appendix. Consider including images from your research, analysis and systems diagrams – use captions to describe the images and give photo credits. Define special terms such as 'affinity diagram', etc.. If you used novel methods for research or groupwork, do reflect on these!
    • Most importantly, describe what you discovered (what was new or surprising) and your insights. 
    • Each description (of Human, Systems and Intervention blocks) can be about the same length as a Blog post (and you can cut&paste the blog post that you wrote into the report). However, shape the text in relation to your final proposal - how did you discover or conclude something that led to the final proposal?
    • Describe your final proposal. Key elements can include 'why?', 'what?', 'how?', etc., ie. the elements you used to structure your final presentation. This part of your report can be a written version of the script from your final presentation! Consider including images from your final presentation with captions. It should be clear for someone what type of proposal this is (design at a product, service, system or organizational level) and whether it is an incremental or radical transformation of the current situation.

    Critical reflection

    • 'Reflection' means that besides a description of what you did, that you also add you own point of view and learnings about: the design process, your opinion on design for government as a practice or your insights on the subject matter. 
    • 'Critical' means that with this reflection you also evaluate what worked or what didn't with arguments and justifications as of the reasons why, and consider how to use this learning in the future.
    • Critical reflections trigger your own thinking and the the thinking of others
    • Reflections can be written using your personal voice "we".  You can use different writting style such as questions as a way to pose reflections in an open ended manner.
    • Critical reflections can be structured in a way that works best for you. For example, as a " Conclusions" section at the end of the document, at the end of each section or embedded in your writting by combining descriptions, with analysis and reflection. 
    • To help you elaborate and disseminate reflections in your writting, we highly recommend you to check the below file "How to write critical reflections", with "Leveles of reflections" by Mezirow (1998) and Gibbs "Reflective Cycle" (2001).

    Format

    • Each group should write 1 report. If parts of your research was done in the supergroup, you can duplicate that information in each of your reports.
    • Remember your audience for the Final Report is your commissioners as well as teachers. 
    • 10-15 pages is an ideal length, there is no maximum page limit (including all, cover text and images). Do not go overboard!!! Cover page should include names and contacts of group members (so that your stakeholders have these).
    • Include a table of contents. For your bibliography, chose and be consistent with a standard format such as MLA or other.
    • Turn in your report as PDF (max 15GB), if you would like to include .mov or other files, then ZIP all together in 1 file)

    Copyright

    • On your cover page of the report, include the copyright notice. Words, phrasing and imagery included in your public materials can be used according to the terms of the copyright, therefore also by your ministry. Do not include confidential information, if such information is important for the report you can send it as a separate Appendix clearly marked with who can access the material. Remember that you cannot use materials copyrighted by others and to give citation for any quotes or images from others. 

    Circulation

    • When all Reports are approved, we will send these to each set of ministry contacts cc'ing you. 
    • You are welcome to follow up and take direct contacts with your stakeholders as you like! You may propose to continue the project on a professional basis or as a master's thesis project...


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