This privacy notice describes how your personal data will be used in the research study "Studying mathematics, art, design, and architecture in multidisciplinary groups" as a participating individual. You have also been provided with document called “Participant Information Sheet”, which explains in more detail how the study is carried out. 

1.   What is being studied in this research study and the purpose of processing personal data

 

This research study examines how multidisciplinary student teams on the course MS-E1000 Crystal Flowers in Halls of Mirrors: Mathematics meets Arts and Architecture enhance learning of mathematics and arts. Especially, we are interested to follow how student’s learning and academic self-concept develops during the course. Research data will be collected via MyCourses platform during the course. Some personal data of the participants, such as field of study, age, and gender, is needed as background information to set up the research context.

This research is funded by Aalto University and Tampere University.

2.   What personal data is processed in the research study

  • Information which the research participant provides through questionnaires and other activities on the course’s MyCourses page.
  • Video recordings of group work sessions, provided by the participant, and possible the transcribed version, i.e. the recording converted into text form.
  • Consent forms (e-form), includes the name and the student number of the participant
  • Direct identifiers such as name and contact information
  • Background information collected with the consent form: age, gender, study programme, study year, native language, ethnic origin.

Special categories of personal data (sensitive personal data)

In addition, the following special categories of personal data are processed: Racial or ethnic origin with the options Finnish, other Scandinavian, other European, African, Asian, North American, South American, other.

Personal data is collected from the following sources:

From the participant: through questionnaires and other aforementioned activities in MyCourses as part of the participation to the course.

The research methods are described to you more in detail in the “Participant Information Sheet” -document.

3.   Processing of necessary personal data and removal of the direct identifiers from the data

 The research study only processes personal data that is necessary for the purpose and execution of the study. The research data is processed during analysation phase of the research in a manner, that you are not directly identifiable to the researchers. Your direct identifiers, such as your name has been replaced, for example, with a random identifier. 

A random identifier will be created for each participant after receiving their consent to participate in the research. All research data is pseudonymised immediately when the data is exported from MyCourses.

  • The video data is transcribed in written form and information which could enable identification of the research participant is deleted. The original recording is deleted immediately once the transcription is completed.
  • In case the research participant reveals sensitive personal data and processing of such personal data is not necessary for conducting the research and not a point of interest, such data is deleted in the content analysis phase.
  • Rough classification of survey data is used, for example an age range is used instead of the exact age, to make identification more difficult.

Identity of the individual research participant will not be disclosed in a scientific publication or other research results to be published.

4.   Legal basis for the processing of personal data

 The legal basis is scientific research, a task in the public interest  

5. Sharing personal data

Pseudonymised research data containing personal data is retained for research data to be used for further scientific research in the same scientific discipline or in other disciplines that support this research study. Pseudonymised research data may also be transferred to other universities or research organisations as part of further research projects. 

6. International data transfers

Research data containing personal data will not be transferred outside the European Union/ European Economic Area or to international organizations.

7. Storage and protection of personal data


Protection of manual material: There is no manual research material.

Information processed in IT systems: Your personal data is processed and preserved in secure IT systems, which are approved by Aalto University and suitable for personal data. Access to all computers and IT systems are protected by username and strong personal password. Access to IT systems containing personal data is technically restricted in a manner, that only researchers participating in the study and persons necessary for the implementation of the study have access to your personal data.  

8. Retention and deletion of personal data

Deletion during and after the study

Pseudonymised research data containing personal data is retained for research data to be used for further scientific research in the same scientific discipline or in other disciplines that support this research study. Research data containing personal data is deleted after five (5) years since the last publication where this research data has been used and exploited.

9. Rights of the research participant

According to the General Data Protection Regulation (GDPR), a data subject has the right to:

  • receive information on the processing of their personal data
  • right to access the personal data collected and processed
  • right to rectification of inaccurate personal data
  • request that the processing of personal data be restricted
  • object the processing of personal data
  • right to erasure of personal data if the conditions of Article 17(1) of the Data Protection Regulation are met and processing is no longer necessary for archiving purposes in the public interest or for scientific research or statistical purposes in accordance with Article 89(1)

If the research purpose does not require, or no longer requires the identification of the data subject, the controller shall not be obliged to obtain further information so that the data or the data subject may be identified only for purposes to able the data subject to exercise his/her rights. If the controller is unable to link the data to a particular data subject, the data subject does not have the right to access or correct the personal data, object the processing, or delete the personal data. However, if the data subject provides additional information that allows their identification from the research data, the rights will not be restricted. 

10. Contact details of the controller

The controller of this research study is Aalto University Foundation sr., operating as Aalto University.

Person in charge of the research study

Questions regarding the conduct of the research study may be addressed to the person in charge of the study: Kirsi Peltonen, 0505747006, kirsi.peltonen@aalto.fi.

Data Protection Officer

If the research participant has questions or requests related to data protection or the processing of personal data, the research participant should contact the Data Protection Officer of Aalto University: tel. +358 9 47001 (exchange), dpo@aalto.fi .

In this data request service, you can request the exercise of your rights under GDPR from Aalto University as the controller https://datarequest.aalto.fi/en-US/.

If a participant of the research study feels that his or her personal data has been processed in violation of data protection legislation, the participant has the right to lodge a complaint with the supervisory authority, the Data Protection Ombudsman’s office (read more: http://www.tietosuoja.fi ).


Last modified: Friday, 16 December 2022, 12:25 PM