JOIN-E7007 - IDBM Capstone: Industry Project, Lecture, 25.10.2022-2.6.2023
This course space end date is set to 02.06.2023 Search Courses: JOIN-E7007
Topic outline
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We are updating MyCourses during the fall. Meanwhile, you can check Sisu for more information about the course.
LOCATION UPDATED: First lecture takes place on Tuesday 15.11. at 14:15-17:00 in Trap Factory, Otaniemi (Metallimiehenkuja 6 D, 02150 Espoo).
Weekly schedule principle, 2022:
Weekly schedule principle, 2023:
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TIMETABLE FOR PERIOD ll.
+ Thursdays are for teamwork.
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Tuesday 15.11. (14:15-17:00): Course kick-off
This session will introduce the course and the teams that you will be working during the course. Please note that your participation in this session is essential for all students!
Facilitators: Dr. Ville Eloranta, Annika Bengts, Apurva Ganoo, Markku Koskela, Anniina Leggat, Helena Eharand
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Tuesday 22.11. (14:15-17:00): Project kick-off
The session will reveal the clients and project topic. During this session you will have time to meet and discuss with your client. Please note that your participation in this session is essential for all students!
Facilitators: Dr. Ville Eloranta, Annika Bengts, Apurva Ganoo
- Pre assignment (before this session): Finish Team Launch. Link to the canvas: https://mycourses.aalto.fi/pluginfile.php/1774159/course/section/210117/TeamLaunch.pdf
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Tuesday 29.11. (14:15-17:00): Project framing
This session is about project management, project planning and client management. Please note that your participation in this session is essential for all students!
Facilitators: Apurva Ganoo, Mikael Honkaniemi (Hellon)
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ASSIGNMENTS AND DELIVERABLES FOR PERIOD 2:
*Sugar has different schedule
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TIMETABLE FOR PERIOD lll. updated 30.12.2022 (POV locations)
*For AGI teams, the workshop will be held partly online because of the stakeholders from other countries
**NOTE: Workshops are in U523/Top lounge (Candidate center, U-wing). Check map here; zoom out and notice that you can change the floor in the map - it opens in the 5th floor).
+ Fridays are for teamwork
Lecture specific content, readings and pre-assignments to be added
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Wednesday 11.1. (14:15-17:00): Taking “radical approach”
In this lecture, you get to know more about Speculative Design and taking radical approach to your topic.
If you wish to attend remotely to this session, please contact Annika and she'll send you a Zoom link (for those who already did, no need to contact her again). We cannot guarantee that the experience is the same as on the spot since Sami Niemelä will hold some workshops for you. Hence, we highly recommend that you will attend on-site.Facilitator(s): Sami Niemelä, Nordkapp
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Wednesday 18.1. (14:15-17:00): Design research methods & data analysis
This lecture is about conducting design research: research methods, analyzing data and ethical considerations.
Facilitators: Sami Niemelä, Nordkapp, Dr. Ville Eloranta and Dr. Esko Hakanen (Aalto)
Pre-assignment: Finish Sami Niemelä's team exercise
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Wed 25.1. OR Fri 27.1. OR Wed 1.2. OR Fri 3.2. Point of View (POV) -workshop
In this workshop, you get to work with your client on the project topic by utilizing design-oriented tools and methods. This workshop helps you and your client to come to a collective viewpoint regarding the key areas to focus upon and what angles could be taken to tackle the problem. The objective is to find the RIGHT QUESTION to address in the ideation phase WITH THE CLIENT.
To develop great and innovative ideas, you first need clarity about the problem that you want to solve, or the goal you wish to achieve. Typically problems are first presented broadly and can be quite vague. This workshop helps the team become more specific about the problem. The output of the workshop is one or more problem statements that will be used by the teams to develop new and creative ideas later in the next stages of the project.
The workshop is organized privately to each team (two teams work at the same time).
Team specific scheduling:
**Check the map here; zoom out and notice that you can change the floor in the map - it opens in the 5th floor).
***Check the map here: zoom out and notice that you can change the floor in the map - it opens in the 2nd floor).
We have informed your clients about the timetable. Other than your own slot, you can use for teamwork.
Facilitators: Markus Ahonen
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Wednesday 8.2. Mentoring Clinique (no class)
Book time with your mentor if you wish. You can also book time with the teaching team if you wish.
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Wednesday 15.2. Making sense of data & data visualization
In this lecture, we will go through data analysis and visualization. The lecture deals with the presentation of qualitative material in a visual and comprehensible form. After this lecture, you will have the skills to present the empirical results to the client in the form of presentations and reports.
If you are traveling during this session, please contact Annika and she'll send you a Zoom link. Otherwise, the lecture is held on-site. We also know that in some cases attending would be impossible due to traveling. Hence, we will record the lecture for those who are traveling next week and are not able to attend remotely. The material will be available in MyCourses.
Facilitator: Jonatan Hilden, Aalto Visual Communication Design
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Wednesday 22.2. Mentoring Clinique (no class)
Book time with your mentor if you wish. You can also book time with the teaching team if you wish.
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MILESTONES, ASSIGNMENTS AND DELIVERABLES FOR PERIOD 3:
- Fill in the Ethics self-assessment and send it to Annika and Ville
- Traveling and preparation for travelling*
- Report 2: Topic background*
- 1. Personal Learning essay*
- Fill in Wellness questionnaire 2
- Travelling*
*Sugar has different schedule
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TIMETABLE FOR PERIOD lV. (updated 9.3.2023):
+ Fridays are for teamwork
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Wednesday 1.3. Mentoring Clinique (no class)
Book time with your mentor if you wish. You can also book time with the teaching team if you wish.
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Wednesday 8.3. Lecture: Design Narratives, design sprints and design experimentation
This lecture is about design narratives, sprints and experimentations. This lecture will help you to prepare for the 3 design narratives -presentation (24.3.) based on your results. At the end of this lecture, will have a recap on multidisciplinary team work. Also, we'll kick-off the IMPACT Gala organization during this lecture.
If you are traveling during this session, Annika will send you a Zoom link. Otherwise, the lecture is held on-site. We also know that in some cases attending would be impossible due to traveling. Hence, we will record the lecture for those who are traveling and are not able to attend remotely. The material will be available in MyCourses.
Facilitator(s): Apurva Ganoo (IDBM), Helena Eharand (IDBM), and IDBM Klubi (+ Annika)*****
Wednesday 15.3. Mentoring Clinique with teaching faculty (no class)
Teaching faculty is available for any questions or need for help. You can pop by with any issue at hand as a team or individually. All tracks are welcome.
Where: IDBM Homebase, K301, Väre (14:15-17:00)
*****Wednesday 22.3. Mentoring Clinique with teaching faculty (no class)
Teaching faculty is available for any questions or need for help. You can pop by with any issue at hand as a team or individually. All tracks are welcome.
Where: IDBM Homebase, K301, Väre (14:15-17:00)
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Wednesday 29.3.Lecture: Key aspects to prototyping
This lecture is about prototyping your design ideas. This first part of the lecture deals with prototyping as a design tool and part of experimentation and validation and perhaps, as selling the solution to the customer. The second part is a workshop on prototyping dedicated to the experimentation and ideation phase.
If you are traveling during this session, Annika will send you a Zoom link (or recording). Otherwise, the lecture is held on-site.
Facilitators: Mikko Kankaanranta, Yousician (lecture) & Xiaoqi Feng, Sara Santos and Vikki Eriksson, Design Factory (workshop) + Faculty
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Friday 31.3. Pitching 3 design narratives
This day is dedicated for team presentations on the topic of the 3 design narratives based on your current results. Each team will give a 10min presentation on their project and receive 10-15min feedback from the faculty and peers. We will have three groups during the day where your team is expected to participate in one, in which your team will also present.
Select your slot from this table: https://miro.com/app/board/uXjVPnczEfc=/?share_link_id=526094471515
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Wednesday 5.4. Lecture: Storytelling tools (part 1)
This lecture is about converting your design ideas into a story that helps with presenting and selling your ideas to the audience. This lecture strats preparing you to present your outcomes in a professional and engaging way (in the Impact Gala).
Tuukka’s lecture is about the different industry styles and structures to present. Esteve will go into the human interactions during presenting and tells you about the GreenBlueRed framework to better prepare your slides by adapting their narrative to the audience and how to follow up on questions to build rapport after presenting.
Esteve has prepared a small pre-assignment for you before the sessions. Watch the TEDx talk YouTube video below and reflect on the following questions:
1. How can I be greener at the very start of my presentation to connect with my audience?
2. With who are you usually most green: when talking to your friends, colleagues, or family?
Facilitator: Tuukka Ylälahti (Mesensei) and Esteve Pannetier (Green Elephant)
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Wednesday 19.4. Mentoring Clinique with Mikko Kankaanranta & teaching faculty (no class)
Mikko Kankaanranta has kindly agreed to be available for our mentoring clinique session. You can utilize his knowledge and expertise during this session as much as you want. Teaching faculty is also available for any questions or need for help. You can pop by with any issue at hand as a team or individually. All tracks are welcome.
To help Mikko prepare for possible topics that you may want to focus on or get help with, you can use the survey below to indicate your preferences. Please note that this survey is optional and is solelyintended as a tool for Mikko's preparation (e.g., to creatematerials or tools).
https://link.webropolsurveys.com/S/EBAC9E8850C0C2C6
Where: IDBM Homebase, K301, Väre (14:15-17:00)
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I LIKE, I WISH-SESSIONOur goal is to maintain creative and safe atmosphere throughout the course. In case your team faces challenges that you cannot handle as a team, or if you just would like to learn feedback skills for your future career, we can arrange a low-threshold, facilitated team feedback session called I Like, I Wish. More info here.
*****MILESTONES, ASSIGNMENTS AND DELIVERABLES FOR PERIOD 4:
- Traveling and finalizing findings*
- REPORT 3: Research findings*, **
- Experimenting the findings
- Pitch 3 design narratives*, **
- Start planning IMPACT Gala
- Fill in Wellness questionnaire 3
*Sugar has different schedule
** Remember to present/send these to your client as well -
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TIMETABLE FOR PERIOD V:
+ Fridays are for teamwork
* Even though this session is not marked as "no miss class", we kindly request that all teams will represent and, that, at least, all those who will present at the Impact Gala will attent. Otherwise this session is one of the normal lectures for this course.
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Friday 28.4. Pitching 1 Design NarrativeThis day is dedicated for team presentations on the topic of the design narrative based on your results. Each team will give a 5min presentation on their project and receive 10-15min feedback from the faculty and peers. The presentation order is the same as planned to be in the Impact Gala:
Pitching 1 Design Narrative, order of presentations: Kemira Fortum Nordea Otava Sugar: Attract gradeners Port 6 AGI Zambia AGI Uganda Sugar: Bees Mehta Heino AGI India
It is very likely that we'll get to end the day at around 14-15 (depending on how quick we are). We'll have lunch in between the presentations.*******
Wednesday 3.5. Storytelling tools, PART 2
This workshop is organized based on the Storytelling tools PART 1.You have now got feedback on your design ideas. Successful pitching requires also effective communication skills, a deep understanding of the audience's needs and concerns, and a compelling story that captures their attention and generates excitement. The purpose of this session is to get constructive feedback on the storytelling side of your presentation and to refine the final Impact Gala presentation.
During this session, you are expected to present your Impact Gala pitch. Tuukka, Esteve, faculty and peers will then give you feedback on how to improve the final pitch for Impact Gala.
- Use all the feedback you have received so far from our Pitching Design Narrative sessions, Tuukka's and Esteven's Storytelling lecture to compile your presentation.
- Pay special attention to the storytelling aspect
- The order of the presentations will be the same as at the Impact Gala (above).
- The length of your presentation should be 4 minutes, just like at the Impact Gala.
- Remember to pay attention to the visual appearance of your presentation, as it should support your pitch.
Facilitator(s): Tuukka Ylälahti (Mesensei), Esteve Pannetier (Greenelephant) and faculty*******
Friday 12.5. Dress rehearsal
👉 REHEARSALS 👈- When? 🗓 Fri 12.05.
- Where? 🏛 T004, BIZ (Ekonomiaukio 1)
Schedule for the day:
Block 1
10:30 - 11:00- Kemira
- Fortum
- Nordea
Block 2
11:00-11:30- Otava
- Sugar: Attract Gardeners
- Port 6
Block 3
11:30 - 12:00- AGI Uganda
- Sugar: Bees
Block 4
12:00 - 12:30- AGI Zambia
- Mehta Heino
- AGI India
⏰ Please be very right in time for your block.
👨👩👧👧 Please, attend to the block your team belongs. This is a great opportunity to practice presenting in front of a crowd. You're more than welcome to stick around and listen to the other pitches as well.
📺 We'll practise the same format and time as the event: 4 mins pitch + 2 mins transition. There will be short time for feedback from your peers after the pitches of your block.
More information and facilitator(s): Klubi and Helena Eharand (+ teaching team)*******
Wednesday 17.5. IDBM Impact Gala
👉 IMPACT GALA 👈
Everything you need to know
When?
🗓 We. 17.05.
Where?
🏛 Sofia
Sofiankatu 4C
•••••••••••••••••••••••••••••••••••••••
Schedule:
👉 09:00
Arrive & Prepare
👉13:00
Lunch with customers
👉 14:00- 18:30
Event & Pitches
👉 20:00
Afterparty
🔍 Full schedule here
•••••••••••••••••••••••••••••••••••••••
🚨🚨🚨 Deadline for your slides
We. 10.5.
That's one week before the gala!
🖼 Slides
Format: PowerPoint
Send to otto.helakorpi@aalto.fi.
⏰ Timing
Pitches at Impact Gala will be strictly 4 minutes - your pitch is an invitation for the audience to come talk to you at the booth!
📺 Setup
There will be a screen, so you can see your slides and the time. Before 13 h when the lunch starts there will be time to get on the stage and get a feeling for the venue. It won't be enough to have a full practice round of your pitch though.
🛠 Booths
Need tech stuff for your booth? I.e. a screen.
DM @anthony_dcher on Telegram.
✅ Register
Don't forget to register for the event here
📣 Share with your team! See you all!✨*******
Wednesday 24.5. Final reflections
This lecture is the end of the course. During this session you will have an opportunity to reflect the journey and the learning process with Niina's guidance.
Facilitator(s): Niina Nurmi (Aalto) and faculty
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Final presentationsThis final presentation is your chance to showcase all of your hard work to your client. Also, the client will then take this presentation in to account when evaluating the overall project. As the name suggests, it's a significant milestone that marks the end of your project journey.
You have the freedom to schedule the presentation at a time that's convenient for both you and your client. However, it's important to note that the presentation should be given during or before week 22, as our course and academic year will come to a close after that.
Remember, this presentation is an opportunity to demonstrate your knowledge, skills, and creativity, and we believe you'll do an outstanding job.
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I LIKE, I WISH-SESSION
Our goal is to maintain creative and safe atmosphere throughout the course. In case your team faces challenges that you cannot handle as a team, or if you just would like to learn feedback skills for your future career, we can arrange a low-threshold, facilitated team feedback session called I Like, I Wish. More info here.
*******MILESTONES, ASSIGNMENTS AND DELIVERABLES FOR PERIOD 5:
- Personal Learning journal 2*
- Fill in wellness questionnaire
- Pitch 1 design narrative*
- Report 4: Final report*
- IMPACT Gala
- Client presentations (final solution)
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#3 Lecture
Optional readings:
Klein, G. (2007). Performing a project premortem. Harvard business review, 85(9), 18-19.
Eppinger, S. D. (2001). Innovation at the speed of information. Harvard business review, 79(1), 149-158.
Matta, N. F., & Ashkenas, R. N. (2003). Why good projects fail anyway. Harvard business review, 81(9), 109-116.
Edmondson, A. (2012). Teamwork on the fly. Brighton: Harvard Business Review.
Amabile, T. M., Hadley, C. N., & Kramer, S. J. (2002). Creativity under the gun. Harvard business review, 80, 52-63.
Book on Project Management (Free Download): https://www.ipma-usa.org/icb4 (Free download available)
#8 Lecture (more readings on the Common lecture slides-section under this lecture folder)
Optional readings / material:
Toolkits, Canvases, etc. shared:
- http://www.gv.com/sprint/
- https://pdp.fi/events/pd6-week/
- https://futurice.com/lean-service-creation/download-lsc-handbook
IDEO Design Kit
- https://www.designkit.org/methods/download-your-learnings
- https://www.designkit.org/methods/business-model-canvas
- https://www.designkit.org/methods/storyboard
- https://www.designkit.org/methods/mash-ups
- https://www.designkit.org/methods/build-run-prototypes
- https://www.designkit.org/methods/rapid-prototyping
Aalto Design Factory Toolkit
- https://designfactory.aalto.fi/toolkits/
Design Thinking Tools by Business Models Inc
- https://www.businessmodelsinc.com/en/inspiration/tools
Planet Centric Design Toolkit
- https://planetcentricdesign.com/method-tools/
Sitra Futuremaker's Toolbox
- https://www.sitra.fi/en/projects/toolbox-for-people-shaping-the-future/
Recipes for Systemic Change, Helsinki Design Lab
- http://helsinkidesignlab.rip/pages/studio-book.html
On creativity:
Gilson, L. L., & Madjar, N. (2011). Radical and incremental creativity: Antecedents and processes. Psychology of Aesthetics, Creativity, and the Arts, 5(1), 21.
Madjar, N., Greenberg, E., & Chen, Z. (2011). Factors for radical creativity, incremental creativity, and routine, noncreative performance. Journal of applied psychology, 96(4), 730.
Ideation/Innovation:
Christensen, C. M., Hall, T., Dillon, K., & Duncan, D. S. (2016). Know your customers’ jobs to be done. Harvard business review, 94(9), 54-62.
Johnson, M. W., Christensen, C. M., & Kagermann, H. (2008). Reinventing your business model. Harvard business review, 86(12), 50-59.
Christensen, C. M., & Eyring, H. J. (2011). The innovative university:Changing the DNA of higher education from the inside out. John Wiley & Sons.
Muñoz, P., & Cohen, B. (2018). A compass for navigating sharing economy business models. California Management Review, 61(1), 114-147.
Mazzucato, M. (2018). Mission-oriented innovation policies: challenges and opportunities. Industrial and corporate change, 27(5), 803-815.
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Additional readings:
#Qualitative research:
Creswell, J. W., & Poth, C. N. (2016). Qualitative inquiry and research design: Choosing among five approaches (4th edition). SAGE Publishing, Inc.
Creswell, J. W., & Creswell, J. D. (2017). Research design: qualitative, quantitative and mixed methods approaches (6th edition). SAGE Publishing, Inc.
Patton, M. Q. (2015). Qualitative research & evaluation methods: Integrating theory and practice (4th edition). SAGE Publishing, Inc.
Rossman, G. B., & Rallis, S. F. (2016). An introduction to qualitative research: Learning in the field (4th edition). SAGE Publishing, Inc.
# Data collection
Aberbach, J. D., & Rockman, B. A. (2002). Conducting and coding elite interviews. PS: Political Science & Politics, 35(4), 673-676.
Dubois, A., & Gadde, L. E. (2002). Systematic combining: an abductive approach to case research. Journal of business research, 55(7), 553-560.
Guest, G., Bunce, A., & Johnson, L. (2006). How many interviews are enough? An experiment with data saturation and variability. Field Methods, 18(1), 59-82.
McDonald, R. M., & Eisenhardt, K. M. (2020). Parallel play: Startups, nascent markets, and effective business-model design. Administrative Science Quarterly, 65(2), 483-523.
Morris, Z. S. (2009). The truth about interviewing elites. Politics, 29(3), 209-217.
Schwarz, N. (1999). Self-reports: How the questions shape the answers. American psychologist, 54(2), 93.
Yin, R. K. (2018). Case study research: design and methods (6th edition). SAGE Publishing, Inc.
# Data analysis
Boje, D. M. (2001). Narrative methods for organizational & communication research. SAGE Publishing, Inc.
Elo, S., & Kyngäs, H. (2008). The qualitative content analysis process. Journal of advanced nursing, 62(1): 107-115.
Corbin, J., & Strauss, A. (2015). Basics of qualitative research: Techniques and procedures for developing grounded theory (4th edition). SAGE Publishing, Inc.
Gioia, D. A., Corley, K. G., & Hamilton, A. L. (2013). Seeking qualitative rigor in inductive research: Notes on the Gioia methodology. Organizational research methods, 16(1), 15-31.
Grodal, S., Anteby, M., & Holm, A. L. (2021). Achieving rigor in qualitative analysis: The role of active categorization in theory building. Academy of Management Review, 46(3), 591-612.
Dougherty, D. (2017). Grounded theory research methods. The Blackwell companion to organizations, 849-866.
Leitch, S., & Palmer, I. (2010). Analysing texts in context: Current practices and new protocols for critical discourse analysis in organization studies. Journal of Management Studies, 47(6), 1194-1212.
Miles, M. B., Huberman, A. M., & Saldaña, J. (2018). Qualitative data analysis: A methods sourcebook (4th edition). SAGE Publishing, Inc.
Phillips, N., & Hardy, C. (2002). Qualitative Research Methods: Discourse analysis. SAGE Publishing, Inc.
Reay, T., Zafar, A., Monteiro, P., & Glaser, V. (2019). Presenting findings from qualitative research: One size does not fit all!. In The production of managerial knowledge and organizational theory: New approaches to writing, producing and consuming theory (Vol. 59, pp. 201-216). Emerald Publishing Limited.
# Presenting
Duke Writing Studio. How to Convert your Paper into a Presentation. Duke University.
#WritingChapters 2, 3, and 10 from Zinsser’s classic book “On Writing Well”.
- http://www.gv.com/sprint/
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Welcome to SUGAR Track´s home page
Below you will find dedicated segments for:
- MISSION: Instruction and material for the missions (to be opened)
- SESSIONS & LECTURES: SUGAR Session slides etc.
- TIMETABLES: Schedule for each period, detailing each common session and SUGAR session
- TRAVEL: Instructions and details related to the SUGAR travels
- RESOURCES & TOOLS: Briefs & tech cards, Helpful material, links, readings, podcasts, canvases, etc.
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SUGAR Assignments & Deliverables
Instructions, due dates, and submission folders for both team and individual assignments can be found on it´s own page (HERE) -
Team assignments:
These are SUGAR-track specific deliverables and dates.
- Project Plan, due 18.11.2022
- Findings Report, due 9.12.2023
- Findings Video, due 9.12.2023
- Insight Report, due 26.3.2023
- Insight Presentation: "pitch the design narrative", due 31.3.2023
- IMPACT Gala (Booth + Presentation) at 17.5.2023
- SUGAR Expo 6.6.2023
- Final Report due 16.6.2023
Individual assignments:
Instruction for the individual assignments will be launched during the course.
(Kindly note that these individual assignments are general Industry Project assignments, practically meaning please contact Annika or Ville if you have specific questions related to these. Thanks)- Personal Learning journals(27.2. & 15.5.)
- Wellness questionnaire, 4pcs
- Peer evaluation
Note! Attendance, peer feedback, teaching team feedback, and partner feedback also influence the final grading.
We use Aalto's School of Business writing rubric to evaluate written assignments. -
Aalto Travel Instructions:
- Travel grant application needs to be filled and submitted by each student individually.
- Max travel budget (incl. travel + accommodation) is 1500€ per person. All travel needs to be approved by the teaching team(Ville, Annika + Mentor).
Travel approval process:
1. Talk to your mentor about your plans (time, location, learning goals, and preliminary cost estimation)
- Hint: Flights are always booked through Aalto's travel agency. So, while looking into the costs, keep in mind Aalto is NOT able to get you the cheapest flights on Momondo, so rather overestimate the flight costs.
- Hint2: Accommodation can be booked by Aalto, but this is more flexible than flights, so if you want AirBnB or something, that can be planned too.
2. Once step 1 is OK, then fill in Aalto travel grant application
- Fill in individually all the required fields (also while filling, note that Ville Eloranta is the responsible teacher of Industry Project)
- Export your application as pdf
- Collect the entire teams’ applications into one email and send for approval to ville.eloranta@aalto.fi and cc annika.bengts@aalto.fi, your mentor + cc also the entire team. To avoid missed emails, put in email Subject: "IDBM TRAVEL APPLICATION (+ your project name)".
3. After Ville's approval, send the grant applications to Aalto travel team at travelgrants@aalto.fi for final approval
- Do not book anything (like Airbnb’s etc.) before you have the grant approved
4. After Aalto travel team approves the grant application, continue with the Aalto travel team to make the bookings
- You remain responsible for staying within the plan and budget
- After the grant approval you may go ahead with potentially planned accommodation bookings, like AirBnB.
We will try to, for your cases, expedite and accelerate this process as much as possible but to make sure everything is manageable, do keep around 3 weeks as a gap between starting step 1 and actually traveling.
********************************************************************************Compensation:
In case you end up paying for approved project related expenses with your own money, here's how you claim your money back.- #1 rule: Always remember to save the receipts!
- Follow the instructions in this link and start by fill in your information to create a "payment profile". This you only need to do once.
- The same pdf also has instructions on how to make the actual cost claims, or "expense reports". Remember when filling these, it is crucial that you input the right cost center and project number for your project! We will add the respective cost center and project numbers here soon.
- Max total project budget is 1500€ per team. It does not mean you have to spend it all. It is there to support you in being able to deliver all the required final outcomes of your projects. This amount does not include travel budget.
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The purpose of this process is to conduct a self assessment to ensure that no ethically questionable actions will be done accidentally. The process also reduces your workload, e.g. in preparing informed consent forms (as described below).
Instructions for ethics self-assessment:- Everything that you have done so far is ok. However, if you notice that you have done directly against the this self-assessment and it’s guidelines, you should tell us. Nothing follows from that - it's just good to know as we can then get e.g. some consents retrospectively (not good, but better than not at all).
- Consent forms and privacy notifications have already been used in some projects. If this is the case, e.g. in Sugar projects, we hope to receive those documents as an attachment to the self-assessment. We will verify that they are ok.
- Optimally, complete the ethics assessment at least two weeks _before collecting any empirical data_. If the 2-week time limit is not possible because you have already planned the collection to start for example next week, then complete the assessment asap.
- Read the instructions for ethics self-assessment (the yellow and red bubbles). Spend around 2-3 hours with your team filling the form. You can find the ethics self-assessment here (with instructions laid out so that they don’t prevent you from answering the questions).
- Send your completed self-assessment to Annika (annika.bengts@aalto.fi) and Ville (ville.eloranta@aalto.fi). If you have difficult questions, you can send us questions along with the form. We’ll read the form through and ask more if needed.
- When we receive the self-assessment, we deliver customized ”almost-ready” informed consent forms and privacy notifications within a week (if there are no additional questions). Those documents must be appended by you to contain the basic information of your study marked in yellow. We will provide instructions on what you need to do and how to handle the consent forms.
- The self-assessment is not evaluated and is not a course deliverable. However, it is required because we have to comply with Aalto University's (and EU’s) ethical guidelines.
NOTE:
Only Aalto’s green services may be used for storing personal data (as long as special category data is not collected, as is not collected in IDBM projects).
Please remind that only AALTO Dropbox is green. This means that your personal Dropbox is NOT green.
Microsoft Onedrive (provided by aalto) is green, ok, and recommended. Google drive (by aalto) is not ok.
More info: https://wiki.aalto.fi/display/aaltocloudinfo/Home
