Topic outline

• Programme and registration
  Registration by 30.5.2023: https://link.webropol.com/ep/doctoralorientationjune23 (or by the personal link sent to all new doctoral students by email)
  

  We know that some of you have already begun your studies, some of you are just starting and some of you are somewhere in between. We hope to be able to offer something to everybody.  We encourage you to continue keeping in touch with your fellow students also after the orientation.

  You are most welcome to start your doctoral studies at Aalto!

  On behalf of all doctoral education services,
  Minna Söderqvist & Tiina Kotti
  

  Questions? please contact udes@aalto.fi

  
  

  Orientation programme June 2023

  Orientation Days are held on campus. However, it is possible to follow some parts of the programme remotely as well. If you are not in the Helsinki region during the Orientation, but would like a chance to follow the presentations online, please email udes@aalto.fi by 28.5.2023.

  
  

  Day I: Monday 5.6. 9:30-16:45 + social programme
  Hall Q101, Väre, Otaniementie 14
  

  9:30-11:00       Welcome to start your doctoral studies!           

  11:00-12:30     Tutor groups meet, lunch (self-paid)* 

  12:30-14:00     Schools' programme (CHEM, ELEC, ENG & SCI)
  

  CHEM: Hall Ke3, Kemistintie 1 
  ELEC: Hall TU6, Maarintie 8 
  ENG: L102, Väre, Otaniementie 14 
  SCI: Deloitte (U119), Otakaari 1
  

  14:15-16:45     Practicalities and experiences

   
  

  evening                 Aallonhuiput's social programme
  

  
  

  Day II: Tuesday 6.6.2023 9:15-12:00 Mordor, A Grid, Otakaari 5
  

  9:15-10:00        Moving to Finland & Aalto newcomers

  10:10-12:00      Research services for doctoral students

  12:00-13:30      Tutor groups meet, lunch (self-paid)*     

  OPTIONAL
  

  13:30-15:00      Doctoral Q&A and DPSP/Sisu clinic, Q103, Väre, Otaniementie 14
  Stop by if you need help with your DPSP or Sisu, or have any other questions

  * For students who registered to participate in the tutor group programme

  
  

  • Download the full programme in PDF format
    

    Download folder

    • Programme June 2023
      • Programme_June_2023.pdf
  • 

    Announcements Forum
  • 

    General discussion Forum

• Orientation presentations
  Below you will be able to access the presentation slides, login to see the School-specific content after the general presentations. Also check out the sections that might interest you with additional information (menu on the left), including topics such as research services for doctoral students, support for academic writing and transferable skills.
  

• Aalto Doctoral Student Study Guide
  Doctoral students study guide (aalto.fi) - Essential information at the beginning, during and finalizing phase of your doctoral studies and research

  Doctoral education hub (aalto.fi) - Starting page of doctoral education at Aalto University

  Doctoral programmes' student study guide pages (Student guide, aalto.fi)
  

• Aalto newcomers: international and others
  Welcome to Finland, Espoo and to Aalto!

  Moving to Finland: information immigration https://www.infofinland.fi/en/moving-to-finland
  

  espoo.fi https://www.espoo.fi/en-US
  

  Onboarding to Aalto | Aalto University https://www.aalto.fi/en/services/onboarding-to-aalto
  

  What is Aalto University? Aalto University | Aalto University https://www.aalto.fi/en/aalto-university

  Internal instructions related to coronavirus | Aalto University (log in with your Aalto login to see these) https://www.aalto.fi/en/aalto-university/internal-instructions-related-to-coronavirus
  

  
  

  A selection of other useful links

  Field related student associations https://www.ayy.fi/en/list-of-associations/subject-associations

  Finnish courses 

  Finnish as a second language and as a foreign language - Studies - Into (aalto.fi)

  https://finnishcourses.fi/

  https://www.helmet.fi/en-US/Events_and_tips/News_flash/Finnish_language_cafes_and_discussion_gr(46480)

  Language and multicultural training | Aalto University https://www.aalto.fi/en/services/language-and-multicultural-training
  

  Libraries - every community has one in Espoo Library | espoo.fi https://www.espoo.fi/en-US/Culture_and_sport/Library, check nearest from https://www.helmet.fi/en-US 

  Police (good to have Finnish identification card) https://poliisi.fi/en/frontpage
  

  Social security (especially important for people with families) https://www.kela.fi/web/en

  Student housing https://www.hoas.fi/en/

  Swimming class for adults https://www.urheiluhallit.fi/en/services/swimming-schools/adults.html
  

  Tax issues MyTax - vero.fi https://www.vero.fi/en/e-file/mytax/

  Several trade unions, for example https://www.tek.fi/en https://tieteentekijat.fi/en/home/ The Finnish Business School Graduates - Suomen Ekonomit https://www.ekonomit.fi/en/the-finnish-business-school-graduates/ TAKU in English - TAKU
  

  (Belonging to trade unions and unemployment funds in 2019 about 85% in Finland by Ministry of Economic Affairs and Employment of Finland)

  Several unemployment funds, for example https://kokokassa.fi/en/

  Vaccination https://www.espoo.fi/en-US/City_of_Espoo/Whats_on/Corona_Virus/Social_and_Health_Services/Coronavaccination
  

  Information about current travel regulations
  

  https://um.fi/frontpage

  
  

  Selection of links on Finland
  

  About Finland

  Finland Facts and FAQ

  21 Reasons to love Finland

  Study and work info

  
  

  Info on Finnish culture

  A guide to Finnish customs and manners

  
  
  

• Career planning
  Not available unless: Your Email address contains @aalto.fi

  Aalto University Career Services 
  

  Career Planning Exercises

  Career planning (Into webpages)

  
  

  Findocnet.fi

  Career Course for Doctoral Students
  

  TOHTOS courses are developed in a ESF funded project. The courses have been dowloaded to Findocnet Moodle area to be used in doctoral education by Finnish Universities through HAKA registering (= by using your Aalto login).
  

  Doctoral graduates of Aalto University in working life

  The latest survey explored the careers of doctoral graduates of 2018.
  

  Read about our alumni success stories

  
  

• Miscellaneous hints
  Not available unless: Your Email address contains @aalto.fi

  Aalto specific

  Check also

  the brand new Doctoral education hub https://www.aalto.fi/en/doctoral-education and https://www.aalto.fi/en/doctoral-education/beginning-your-doctoral-studies, https://www.aalto.fi/en/doctoral-education/during-your-doctoral-studies  and the links therefrom. One more page is coming soon, namely concerning your final steps in the doctoral education.
  

  Aalto degree regulations on doctoral education

  Thesis supervision in MyCourses with Turnitin
  

  
  

  Peer support

  Blog about PhD student experience

  PhD diary: The romance versus the reality of a PhD

• Organisation of doctoral education at Aalto University
  Doctoral education is organised under Vice President for Education, Petri Suomala, in learning services, at Aalto University. Learning services of Aalto University are headed by Eija Zitting. Doctoral education services as part of Learning services, are headed by Minna Söderqvist. See more at Doctoral education | Aalto University 
  
  

  Every school has its own doctoral programme. Every programme has a doctoral programme committee. The head of the doctoral programme committee is the doctoral programme director. 

  Doctoral programme directors discuss joint doctoral education issues in the doctoral education working group (DEWG) together with planning offiicers of the programmes and with doctoral student representative. DEWG is lead by vice president (education). Doctoral Education Working Group (DEWG) | Aalto University

  In addition, schools have planning officers and coordinators who provide doctoral education services. See who they are at Doctoral education services | Aalto University

  See more useful information on doctoral education for all Aalto doctoral students at Beginning your doctoral studies | Aalto University and at During your doctoral studies | Aalto University (One more page to come this autumn about finalising your studies).

  
  
  

• Research ethics & responsible conduct of research
  Not available unless: Your Email address contains @aalto.fi

  Aalto policies

  Aalto University Code of Academic Integrity
  

  Defining the role of author

  Export control and sanctions compliance at Aalto University | Aalto University

  How and when to apply for research ethics review

  How to make an ethics self-assessment in research projects
  

  Research ethical self-evaluation

  Research Ethics Committee

  Research ethics and research integrity

  Misconduct proces in Aalto

  Open Science and Culture

  Link to findocnet.fi Aalto course on ethics

  Link to findocnet.fi Aalto course on open science

  Research ethics for doctoral students (MyCourses-materials)

  LC-L1010 Research ethics for doctoral students course, organised twice a year, including School-specific sessions.
  

  Aalto University has a general Code of Conduct that gives us guidelines and governs how to work at Aalto using principles of fair play and integrity. The Aalto Code of Conduct and self-check course can be found here: https://www.aalto.fi/en/aalto-university/code-of-conduct.
  

  National policies

  Finnish Advisory Board on Research Integrity (TENK)

  
  

• Research services for doctoral students (ACRIS; Open Science; Research Data Management; Research Ethics)
  Please see also Research Ethics and Responsible conduct of research -section of this course.

  ACRIS Open access publishing (Aalto research information management system) acris@aalto.fi (support address for ACRIS)

  • ACRIS, open access publishing and manuscript service | Aalto University
  • acris.aalto.fi
  • research.aalto.fi (portal linked to ACRIS)
  • https://www.aalto.fi/en/acris-instructions 
  • ACRIS introduction recording is available in Workday Learning  and
    

  
  

  Open access publishing 

  • How to publish open access in Aalto (instructions)
  • Open access agreements with publishers (agreements and discounts with different publishers)
  • ACRIS, open access publishing and manuscript service | Aalto University
    

  acris@aalto.fi (support address for open access publishing)

  
  

  International initiatives

  'Plan S' and 'cOAlition S' – Accelerating the transition to full and immediate Open Access to scientific publications (coalition-s.org)
  

  
  

  National policies and guidelines

  * Open data - Open Science Coordination in Finland

  * Policies of open science and research in Finland | Open Science (avointiede.fi)
  

  • Finnish publication forum journal classification: https://jfp.csc.fi/
  • Study self-archival policies of journals from the SHERPA/RoMEO service: https://v2.sherpa.ac.uk/romeo/
  • Study self-archiving policies of individual articles from the How Can I Share It service: https://www.howcanishareit.com/
  
  

  Aalto practices

  Aalto University open access principles

  Open access publishing

  Publishing and commercialization – Can I have both? | Aalto University
  

  FinDocNet platform

  Open Science Online Course

  
  

  Research data management 

  researchdata@aalto.fi (support address for RDM and open and FAIR data)
  

  Aalto University Open Science and Research Policy | Aalto University
  

  Research Data Management (RDM) and Open Science | Aalto University

  Introduction to research data management and best practices | Aalto University 
  

  Training in Research Data Management and Open Science | Aalto University 
  

  Aalto tools and training on RDM | Aalto University
  

  Data Agents and Data Advisor | Aalto University
  

  Aalto University Research Data Management Policy
  

  Data Management Plan (DMP) | Aalto University
  

  Storage services for research data | Aalto University
  

  Aalto data storage best practices
  

  How to handle personal data in research? | Aalto University
  

  
  

  Additional material:

  http://libguides.aalto.fi/c.php?g=578570&p=4667670 (license guide)

  https://avointiede.fi/en (Finnish research community open science coordination page)
  

  
  

  Visual resources and digital cultural heritage
  

  • Image databases and digital cultural heritage: find and use high-quality images instead of googling
  • Aalto University Archives: learn about University’s digital collections
  • Basics of rights issues: learn about Creative Commons licenses and citing images in dissertations

  The visual resources guide helps you find image databases and information on good practices in using them in learning.

  Watch videos on using visual resources and Aalto University Archive’s digital collections. 

  
  

  Finnish policies on data management

  Finnish Social Science Data Archive

  • provides access to a wide range of digital research data
  • archives and disseminates quantitative and qualitative research data in digital format
  • data management guidelines

  Academy of Finland's list of research infrastructures (databases etc.) - Finnish and European

  Statistics Finland

  Open Statistical Data 
  

  European Science Archives

  Consortium of European Social Science Data Archives

  EU Science Hub

  
  

   

  Research Ethics

  Research integrity: Https://www.aalto.fi/en/services/research-ethics-and-research-integrity
  

  Misconduct process in Aalto: https://www.aalto.fi/en/service-entities/research-ethics-and-integrity-handling-of-misconduct-at-aalto-univer

  Defining the role of author: Defining the Role of Authors | Aalto University

  Research ethical self -evaluation: How to make an ethics self-assessment in research projects - Aalto support and guidelines | Aalto University

  Aalto University Research Ethics Committee: https://www.aalto.fi/en/services/research-ethics-committee

  How and when to apply for research ethics review: https://www.aalto.fi/en/research-art/how-and-when-should-you-apply-for-ethical-review-of-research

  Research ethical self-evaluation: How to make an ethics self-assessment in research projects - Aalto support and guidelines | Aalto University

  Export control and sanctions: How to make an ethics self-assessment in research projects - Aalto support and guidelines | Aalto University

  Materials, cases and more information on research ethics in My Course: https://mycourses.aalto.fi/course/view.php?id=23138
  

   

  Additional material:

  http://libguides.aalto.fi/c.php?g=578570&p=4667670 (license guide)

  https://avointiede.fi/en (Finnish research community open science coordination page)

• Stress-management and study psychologist services
  Not available unless: Your Email address contains @aalto.fi

  Study Psychologists
  

  The study psychologist service at Aalto University offers counselling and support for learning, motivation, self-regulation and coping with stress. The service is a part of Learning Services and it is free of charge. If you have more general problems with psychological well-being or mental health you can contact occupational health care or other health care services. For more information on the study psychologist service, please see https://into.aalto.fi/display/enopisk/Study-+and+career+planning+psychologists

  The study psychologists also offer different kind of workshops and self-study materials. The Power of Imperfection in Writing workshop is targeted especially for students working on their master’s or doctoral thesis. For more information, please see https://into.aalto.fi/display/enopisk/Courses+and+workshops+for+students.

  Challenges outside student life? https://into.aalto.fi/pages/viewpage.action?pageId=37686029

  
  

  Opintopsykologipalvelut
  

  Aalto-yliopiston opintopsykologipalvelu tarjoaa tukea haasteissa, jotka liittyvät oppimiseen, itsesäätelyyn, motivaatioon, jaksamiseen ja stressinhallintaan. Palvelu on osa Aallon Oppimispalveluita ja opiskelijoille maksuton. Mielenterveyteen liittyvissä asioissa voi ensisijaisesti ottaa yhteyttä kunnalliseen terveydenhuoltoon tai työterveyshuoltoon. Lisätietoa opintopsykologipalvelusta: https://into.aalto.fi/display/fiopisk/Opinto-+ja+uraohjauspsykologit

  Opintopsykologit tarjoavat yksilöohjauksen lisäksi myös erilaisia työpajoja ja itseopiskelumateriaaleja. Power of Imperfection in Writing workshop on suunnattu erityisesti opiskelijoille, jotka tekevät parhaillaan pro gradu –tutkielmaa, diplomityötä tai väitöskirjaa. Lisätietoa: https://into.aalto.fi/pages/viewpage.action?pageId=328008

  Haasteita elämässä? https://into.aalto.fi/pages/viewpage.action?pageId=37686029

  
  

  MyCourses-materials for self-study:

  • Self-Study Material: Mindful Tools for Stress Management
    
  • Self-Study Material: Time-management
  • Self-Study Material: Stress-management
    

  If you have an acut crisis, please book a time from your health care centre, or in case you are an employee, from your employer's health services.

• Transferable skills and competences (Findocnet.fi; Aalto Language Centre; Podcasts)
  Not available unless: Your Email address contains @aalto.fi

  Courses on transferable skills and competences are available for all doctoral students. Your supervising professor decides whether these can be included into your doctoral degree, as with all your study attainments. 

  FINDOCNET.FI - national collaboration courses

  To access the courses, please enroll via findocnet.fi. More course information available at weboodi.fi. You need to have an Aalto login and the course key. You enroll and get course keys from minna.soderqvist(at)aalto.fi except the ethics course.
  

  • Research Ethics for Doctoral Students, LC-L1010 (1-2 ECTS) This course has a teacher; organised twice a year (enrollment via Sisu)

  The rest of these courses are fully online - some tasks need to be done at certain moments of a period:
  

  • Open Science for Doctoral Students, LC-L1011 (1 ECTS)
  • Business Skills for Doctoral Students, LC-L1012 (1 ECTS)
    
  • Career Course for Doctoral Students, LC-L1013 (1 ECTS)
  • Interactive Leadership Skills for Doctoral Students, LC-L1014 (1 ECTS)
  • Project Management for Doctoral Students, LC-L1015 (1 ECTS)
  • Writing Research Grant Applications for Doctoral Students, LC-L1016 (1 ECTS)

  
  

  Language centre courses for doctoral students

   Courses in English / Research writing, presentation skills / more info: susan.gamache@aalto.fi

  LC-1330 Presenting Doctoral Research – A practical course in preparing for an upcoming conference or seminar presentation

  LC-1335 Preparing for the Doctoral Defence -Support for presenting and defending your research

  LC-1336 Popularize your Research -Communicating your research to popular audiences in spoken and/or written form

  LC-1350 Writing Doctoral Research for Engineering and Science – A practical course to improve your writing-in-progress

  LCB-1350 Writing Doctoral Research for Business and Administration -A practical course to improve your writing-in-progress

  LCA-1050 Writing Doctoral Research for Arts -A practical course to improve your writing-in-progress

   

  Aalto Language Centre course information

  • Presenting Doctoral Research, LCA 1031 (3 ECTS)

  Courses in English / Communication and social interaction/ more info: rinna.toikka@aalto.fi

  LC-0550 Communication Skills – Presentations and speeches, group communication and much more

  LC-0320 Public speaking skills – Public speaking is interaction!

  LC-0520 Impact and argumentation – Debates, argumentation and positive atmosphere

  LC-0510 Conference Presentations – A short and practical presentation skills course

   

  Courses in English / Intercultural Communication / more info: yoonjoo.cho@aalto.fi

   LC-0610 Intercultural Communication - Conceptualising culture, intercultural stereotyping, nonverbal communication and more!

  LC-0611 Teamwork and Leadership in the 21st Century - Leadership and culture, discursive leadership, team leadership and leadership ethics.

  LC-0614 Developing Global Competence: Working in an International Virtual Team - Understanding key areas of social actions in global virtual teams (GVTs), core dimensions of global competence, and the importance of metacommunication in teamwork.

  
  

  **The registration for this course has been open: Please see the course ad on Aalto.fi.**

  ENG: https://www.aalto.fi/en/events/unite-online-course-how-to-work-in-global-virtual-teams

  FIN: https://www.aalto.fi/fi/tapahtumat/unite-verkkokurssi-miten-tyoskennella-globaaleissa-virtuaalitiimeissa

  
  

  Kursseja suomeksi / Viestintä ja vuorovaikutus / lisätiedot: rinna.toikka@aalto.fi

  LC-0550 Viestintä ja vuorovaikutustaidot – Monipuolinen viestinnän kurssi: esiintymistä, ryhmäviestintää ja paljon muuta

  LC-0320 Esiintymistaito – Esiintyminen on vuorovaikutusta!

  LC-0530 Esiintyminen ja jännityksen hallinta – Jännittääkö esiintyminen? Eipä haittaa, niin meitä muitakin.

  LC-0520 Vaikuttaminen ja argumentointi – Väittelyjä ja kiivaita keskusteluja hyvässä hengessä

  LC-0340 Työelämän vuorovaikutusosaaminen – Ryhmät, tiimit, yhteisöt…. konfliktit ja yhteistyö

  LC-0330 Johtamisviestintä – Millaista vuorovaikutusta johtaminen on ja millaista osaamista tarvitaan?

  LC-0224 Neuvottelutaito – Neuvottelu on yhteistyötä!

  LC-0510 Konferenssiesiintyminen – Täsmäkurssi esitelmän harjoitteluun

   

  Erityiskursseja tohtoriopiskelijoille/ Lisätiedot Sonja.kniivila@aalto.fi

  LC-L1017  Asiantuntijaesittämisen valmennus tohtoriopiskelijoille  – Asiantuntijaesittämiseen syvällistä tietoa ja taitoa rakentavassa ilmapiirissä

  LC-L1018  Tutkimusraportoinnin tekstiretriitit tohtoriopiskelijoille  – Yhteisöllisestä työskentelystä voimaa väitöskirjan tekoon

  LC-L1019  Tutkimustiedon yleistajuistaminen  – Tietotaitoa viestinnästä tutkimustiedon hyödyntämiseen
  

  Services for doctoral students

  Writing clinic – book a free session and get individual tutoring to help you improve as a writer when writing a dissertation or a journal article in English / More info: anya.siddiqi@aalto.fi

  Speech clinic  - book a session and practice presentations, speeches, lectures… available in Finnish and in English / more info: rinna.toikka@aalto.fi 

  
  

  How to increase the understanding of the importance of Finnish in working life in Finland?
  21 courses of different levels of Finnish:

   

  LC-7003 Survival Finnish Online

  LC-7004 Survival Finnish 1

  LC-7005 Survival Finnish 2

  LC-7009 Get to know Finland

   

  Basic

  Finnish 1 (LC-7210, target level A1.1, replaces the former Finnish 1A, LC-7311)

  Finnish 2 (LC-7220, target level A1.2, replaces the former Finnish 1B, LC-7312)

  Finnish 3 (LC-7230, target level A1.3, replaces the former Finnish 2B, LC-7322)

  Finnish 4 (LC-7240, target level A2.1, replaces the former Finnish 3A, LC-7331)

  Finnish 5 (LC-7250, target level A2.2, replaces the former Finnish 3B, LC-7332)

  Finnish 6 (LC-7260, target level B1.1, replaces the former Finnish 4B, LC-7421)

  Finnish 7 (LC-7270, target level B1.1, replaces the former Finnish 5, LC-7351)

  Finnish 8 (LC-7280, target level B1.2, replaces the former Finnish 6, LC-7361)

  LC-7323 Finnish Conversation 1

  LC-7324 Finnish Conversation 2

  LC-7326 Finnish Conversation 3

  LC-0010 Each One Teach One
  
  Finnish for work (LC-7271, target level B2, replaces the former Finnish for professional needs, LC-7061)

  Field-specific Finnish (LC-7290, target level B2, replaces the former Advanced Finnish, LC-7060)

   

  “General research studies” – e.g. these transferable skills courses available from findocnet.fi (Having done your SISU plan part of your doctoral personal study plan accepted by your supervising professor inform Minna Söderqvist by email to get your key to the courses LC-L1011-LC-L1016:; LC-L1010 is a course taught by Henriikka Mustajoki)

   

  ·       Aalto Research Ethics LC-L1010

  •       Aalto Open science for Doctoral Students D LC-L1011

  •       Aalto Business Skills for Doctoral Students D LC-L1012

  •       Aalto Career Course for Doctoral Students D LC_L1013

  •       Aalto Interactive Leadership Skills  for Doctoral Students D LC-L1014

  •       Aalto Project Management for Doctoral Students D LC-L1015

  •       Aalto Writing Research Grant Applications for Doctoral Students D LC-L1016

   

  Check also
  

  PhD Pathfinder - Guiding you on your PhD journey (mariatornroos.fi)

   https://www.aalto.fi/en/podcasts/the-best-thing-today-podcast-series
  

• Troubles?
  Not available unless: Your Email address contains @aalto.fi

  Support-for-challenges-during-your-doctoral-studies
  

  How to intervene to harassment and inappropriate conduct?

  
  

  
  

  
  

  
  

  
  

  
  

  
  

• Task: experience a public defense & reflect
  Not available unless: Your Email address contains @aalto.fi

  List of upcoming defences at Aalto: https://www.aalto.fi/en/listing/137421
  

  Visit a public defense. What did you learn?