If you have costs from participation compensations, read these Aalto regulations on suitable compensation types: https://mycourses.aalto.fi/pluginfile.php/1850366/mod_page/content/7/Remuneration%20of%20test%20subjects_Final_11%202021.pdf


The course can pay back the costs up to 100 eur/group, excluding travel costs.

Here are the general instructions - the details are in the attachments.

Expense reimbursement for students (for other than travel expenses)

Students make and submit their expense claims in Neo system:

  • Login to Neo travel and expense system.
  • If you have used the Neo system before, log in to the system via the Tools menu on the aalto.fi pages.
  • If you are using the system for the first time, you first need to create a profile in Neon. The profile must be created before submitting a grant application to Travel Services. Make sure your name is written as in your passport.

Instructions for creating a profile and making an expense report can be found from the attachments .

In case you have problems, please contact Neo Helpdesk neo@aalto.fi

Before you start making your expense report in Neo, make sure you have the following at hand:

  • Course code, project number and cost center 
    • Course code and name: ARTX-C1018 - Digital Service Design Project
    • Project number: 922031 (Aalto BA in Design Studies)
    • Cost center: A80314 (Aalto BA in Design)
  • Documented approval from the course responsible; either an approval form used at your department or an email including:
    • Name of the student
    • Name of the teacher in charge
    • Project number and cost center (see above)
    • Course code and course name (see above)
    • Description and purpose of purchase
    • Approved total sum
    • Receipts from your purchases


Last modified: Thursday, 8 September 2022, 4:09 PM